When I think of the word 'problem' other words come to mind such as quandary, complication, trouble, mess, plight... All of us face problems on a regular basis and solving them is a huge challenge at times.
What does the word problem actually mean? A problem is basically a dilemma with no apparent way out; an undesirable situation without a solution; or a question that you can't currently answer. It's not just that things are different from the way you'd ideally like them to be – it's that you can't fix them no matter what you do.
Some of the characteristics of problems are as follows:
Incomplete communication - Conversations have broken down or haven't even been started so that full understanding is lacking
Unknowns - Information is missing
Inaccurate information – Some of the known information is wrong
Confusion – People involved find themselves in a mental fog, stressed or overwhelmed by stimuli or choices
Hidden emotions – Emerging feelings tend to come out as you examine the situation
Different viewpoints – You and others have conflicting ideas
Changing impressions – As you investigate the situation, ideas, feelings and explanations change, sometimes radically
Balanced Dilemma – A tug of war exists where no one person or idea is able to win
Persistence – The situation won't disappear
One has to check which of the characteristics actually apply to the given problem. The ideal method of resolving problems and making difficult decisions involves two steps. This magic formula is guaranteed to work. In fact it never fails when applied correctly. The steps are
1. Define the problem
2. Decide how to solve it
You already knew that, right? Although it seems obvious, most problem solvers and decisions makers don't do a very good job of the first step, Problem Recognition. Instead they rush off to step 2, Solution Decision. Unless you define the problem thoroughly and accurately, your solution may not address what's really wrong underneath. The difficult is knowing what to analyze and resolve. Well, tomorrow I'm gonna talk about these two steps in detail.